connect. trust. grow.

The one-stop platform that transforms your financial cycle. 

The one-stop platform that transforms your financial cycle.

billbox connects what belongs together – receipt, review, approval, payment, dispatch – in one single platform. Compliant, measurable, scalable.

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Your Contact

Florian Beckmann

CEO & Founding Partner

Phone+41 44 2506070

Emailceo@billbox.com

Request a Demo

What is billbox?

Invoices are the backbone of every business — they drive liquidity, build trust and keep business relationships running. Yet processing them is often tedious, error-prone and time-consuming. This is exactly where billbox comes in.

Simple. Transparent. Efficient. — Not just a slogan, but our core principle.

billbox simplifies even the most complex financial structures — across branches, internationally and always compliant. From capture to payment, your processes run digitally, securely and transparently.

The platform at a glance

  • Accounts payable & receivable — incoming and outgoing invoices in one system
  • Automatic capture — AI-based validation of all invoice data
  • Custom workflows — multi-level approvals, audit-proof documentation
  • Real-time dashboards — cash flow, open items, due dates live
  • E-invoicing — ZUGFeRD, XRechnung, Peppol, GoBD-compliant from day 1
  • ERP integration — SAP, DATEV, Oracle, Dynamics and more in ~2 weeks

More than software

With our "Service as a Software" approach, we guide you personally — from implementation to daily use. No transition project, no being left on your own.

Our values

  • Partnership — collaboration on equal footing, not transactional
  • Responsibility — sustainable, reliable and forward-thinking since 2008
  • Sustainability — less paper, more efficient processes, measurable CO₂ reduction

For over 15 years, we have been helping companies achieve digital clarity. Our vision is a world where financial processes don't burden, but empower.

connect. trust. grow.
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CONNECT
–70%
Shorter Cycle Times
From receipt to payment — automated, without manual steps.

Benchmark: APQC/IOFM

Day 1
Compliance Without a Transition Project — set-up entirely by billbox.
ZUGFeRD, XRechnung, Peppol, GoBD — compliant from day one, EU-wide and CH.
Live
Real-Time Transparency & Control
Cash flow visibility, open items, due dates — real-time decision-making, not batch reports.
~2 Wks
Integration Into Your ERP — and not a single document you need to touch
API-first, no migration. Invoices are captured, validated and processed — without your team typing a single line.

ROI in Detail

Through automation with billbox, cycle times are reduced by up to 70% — measured from invoice receipt to payment approval. Manual capture, sorting and filing are a thing of the past.

In practice, this means:

  • Automatic capture and AI-based validation of all incoming invoices
  • IBAN validation and payment checks detect discrepancies immediately
  • Custom approval workflows — audit-proof and fully traceable
  • Fewer queries, fewer corrections, less time lost

Instead of spending evenings or weekends on paperwork, you finally have more time for what truly matters: your core business, your clients and your next success.

Based on: APQC/IOFM benchmarks for AP processes

Compliance Details

billbox supports all common e-invoicing formats and ensures you are compliant from day 1 — without an internal transition project.

Supported formats and standards:

  • ZUGFeRD — hybrid format (PDF + structured XML data)
  • XRechnung — the German standard for B2G and B2B
  • Peppol — pan-European network for electronic invoice exchange
  • GoBD-compliant — audit-proof archiving and processing documentation

The set-up is handled entirely by billbox. We actively support you in the transition to e-invoicing and ensure your processes meet the requirements in Germany, Austria, Switzerland and across the EU.

From 2025, the e-invoicing mandate is becoming a step-by-step reality — with billbox, you are prepared.

Control Features

billbox automatically delivers reports that truly move the needle — real-time dashboards instead of batch reports. All key metrics at a glance, anytime, anywhere.

Your live overview includes:

  • Cash flow visibility — income and expenses in real time
  • Open items — by due date, country and supplier
  • Due dates & early payment discounts — never miss a deadline again
  • Budget utilisation — by cost centre, branch or project
  • Liquidity planning — spot deviations and trends before they become costly

Instead of painstakingly piecing together information from different sources, one look at the system tells you exactly where your business stands.

Integrations

API-first architecture: billbox is software-independent and connects to any accounting system — typically within two weeks.

Existing integrations include:

  • DATEV
  • SAP Business One
  • Microsoft Dynamics
  • Oracle
  • Sage
  • BMD
  • Xero
  • Abacus
  • Scopevisio / Filosof
  • Mirus
  • Wolters Kluwer Addison

No migration required. Invoices are automatically captured, validated and transferred to your system — without your team typing a single line. Across branches, all in one cloud.

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Legal compliance is not a feature.
It is the foundation.

The e-invoicing mandate in Germany and the EU is not a future question. billbox is ready — for all formats, all countries, all audits.

TRUST
E-Invoicing: ZUGFeRD · XRechnung · Peppol All formats recognised, processed, archived — automatically.
GoBD-Compliant Archiving Full audit trail — every action, every timestamp.
GDPR · EU & Swiss Hosting No data processing outside certified EU and Swiss data centres.
Full EU + Switzerland Country-specific tax and compliance rules for all EU member states and Switzerland — built in, not bolted on.
For context: Over 56% of companies miss compliance deadlines in international invoicing. billbox closes this gap structurally — for all EU member states, Switzerland and beyond. Benchmark: Forrester Wave AP Invoice Automation Q3 2024
billbox LEAF Add-on

CSRD mandate from 2025. Your ESG data foundation comes from billbox.

As billbox processes your invoices, it automatically builds a complete CO₂ database — by supplier, item and Scope 1/2/3. No separate ESG tool, no manual data reconciliation.

✓Scope 1, 2 & 3 — automatically from invoice data, AI-categorised
✓Real-time CO₂ profile by supplier and product category
✓Exportable for CSRD reporting and external ESG systems
✓Emission intensity relative to company growth — at the push of a button
The CSRD reporting obligation already applies to large companies from 2025 — and progressively to all mid-market companies from 2026. billbox LEAF builds the structured data foundation before it becomes mandatory.

All Compliance Details

billbox supports all common e-invoicing formats and ensures you are compliant from day 1 — without an internal transition project.

Supported formats and standards:

  • ZUGFeRD — hybrid format (PDF + structured XML data)
  • XRechnung — the German standard for B2G and B2B
  • Peppol — pan-European network for electronic invoice exchange
  • GoBD-compliant — audit-proof archiving and complete audit trail

Archiving and security:

  • ISO 27001-certified data centre
  • Encrypted transmission (TLS & AES-256)
  • GDPR-compliant data processing — hosting exclusively in the EU and Switzerland
  • Full audit trail — every action, every timestamp, every approval documented

Country-specific compliance:

  • Germany: GoBD, e-invoicing mandate from 2025
  • Austria, Switzerland: local tax law requirements integrated
  • Full EU: country-specific tax and compliance rules — built in, not bolted on

The set-up is handled entirely by billbox. We actively support you in the transition and ensure your processes meet the requirements in all markets.

Benchmarks: Forrester Wave AP Invoice Automation Q3 2024, APQC/IOFM

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Decide, don't wait.
Live, not as a batch report.

CFOs need facts – not yesterday’s overviews. billbox delivers real-time visibility on all key metrics, without additional reporting.

CONTROL
Real-Time Cash Flow Current liquidity view at the push of a button — open liabilities and due dates visible live.
Open Items & Due Dates Complete overview of all outstanding invoices — by due date, cost centre and supplier.
Early Payment Discounts Capture discounts systematically — billbox identifies and prioritises discount potential automatically.
Approval Workflows Multi-level approval processes digitally mapped — traceable, audit-proof, no email chaos.
Predictions & Forecasting Forward-looking cash flow forecasts based on real payment patterns — for strategic decisions.
Cost Centres & Reporting Spend by cost centre, supplier and period — exportable, without manual effort.

All Control Features in Detail

billbox delivers real-time dashboards instead of batch reports. All key metrics at a glance — anytime, anywhere, without manual reporting.

Real-time cash flow & liquidity:

  • Live cash flow view — income and expenses in real time, not as a month-end close
  • Open liabilities and receivables by due date, country and supplier
  • Liquidity planning — spot deviations and trends before they become costly

Discounts & payment optimisation:

  • Automatic discount detection — early payment discounts are prioritised and captured
  • Payment terms transparently visible per supplier
  • Due date management — never miss a deadline again

Approvals & workflows:

  • Multi-level approval processes — digital, traceable, audit-proof
  • Delegation rules — processes continue even during holidays or sick leave
  • Full audit trail — every action, every timestamp documented

Predictions & reporting:

  • Cash flow forecasts based on real payment patterns
  • Cost centre analysis — by supplier, period and category
  • Export for controlling, tax advisors and external systems — at the push of a button

Instead of painstakingly piecing together information from different sources, one look at the system tells you exactly where your business stands.

Grows with you.
Without proportional costs.

Mehr Rechnungsvolumen, mehr Standorte, mehr Länder – billbox skaliert, ohne dass Ihr Team mitwachsen muss.

GROW
SAP Business One Oracle Microsoft Dynamics DATEV Xero Abacus BMD Sage Agenda Scopevisio / Filosof Mirus + more via API
EU + CH
One system — all countries
~2 Wks
To go-live
∞
Scalable without headcount growth
The billbox platform at a glance
AP / AR Accounts payable & receivable — full cycle in one system
billbox Wallet Mobile expense capture — directly from the app, seamlessly integrated
LEAF CO₂ tracking from invoice data — CSRD-ready, no separate tool
bbXML PDF → XRechnung / ZUGFeRD — automatic, no ERP integration needed
MATCH Automatic matching of invoices, purchase orders and delivery notes
TIS Integration Payment execution simplified — direct connection to treasury infrastructure

Integration & Scaling in Detail

API-first architecture: billbox is software-independent and connects to any accounting system — typically within two weeks.

ERP integrations:

  • SAP Business One & S/4HANA
  • Oracle
  • Microsoft Dynamics
  • DATEV
  • Xero, Sage, BMD, Abacus
  • Scopevisio / Filosof, Mirus, Agenda
  • Additional systems via open API

Scaling without proportional costs:

  • Multi-country compliance — DE, AT, CH, CZ, BR and more
  • Unlimited scaling — higher invoice volume without headcount growth
  • Cross-branch — all locations in one cloud, centralised reporting
  • ~2 weeks to go-live — no lengthy migration

The billbox platform:

  • AP / AR — accounts payable and receivable in one system
  • billbox Wallet — mobile expense capture, seamlessly integrated
  • LEAF — CO₂ tracking from invoice data, CSRD-ready
  • bbXML — PDF → XRechnung/ZUGFeRD, automatic
  • MATCH — automatic matching: invoice ↔ PO ↔ delivery note
  • TIS Integration — direct connection to treasury infrastructure

No migration required. Invoices are automatically captured, validated and transferred to your system — without your team typing a single line.

From demo to full automation.
Structured. Guided. Measurable.

The e-invoicing mandate in Germany and the EU is not a future question. billbox is ready — for all formats, all countries, all audits.

YOUR JOURNEY WITH BILLBOX
Before you start
1
Demo Preparation We analyse your current situation — ERP, volume, countries, process status.
2
Demo Session 30 minutes — billbox live in your infrastructure. No slides, no sales pressure.
3
Proposal Tailored offer based on your requirements — transparent, straightforward.
Go-Live
Your onboarding by billbox
4
Setting Up Your billbox billbox configures all structures — chart of accounts, user groups, workflows, permissions.
5
Targeted Training Role-based onboarding — each user group learns exactly what they need.
6
Coordination & Synchronisation billbox synchronises all processes, ERP connections and data flows — seamlessly.
7
Onboarding Support All stakeholders and user groups are actively guided — no one is left on their own.
✓
Full Transparency, Automation & Value Creation Your system is live. Audit-proof. Real-time. Scalable. From day 1.
CLEAR ROLE DISTRIBUTION
You provide One-time basics at the start
billbox takes over Fully, audit-proof, from day 1
→ Chart of accounts & posting structure
✓ Set-up of all structures in the system
→ User and creditor groups
✓ All audit-proof data from day 1
→ Permission & workflow requirements
✓ Onboarding guide with minimal effort on your side
→ Meeting time for the billbox training
✓ Targeted, role-based training — structured and time-efficient
 
✓ Dedicated contact person & online resources along a clear timeline

What Decision-Makers Say

"With billbox we reduced our invoice cycle times by 70% — our accounting team is now relieved and always up to date."

CFO · Mid-Market Trading Company, DE

"The integration into our SAP system was completed within two weeks. We never expected it to go so smoothly."

Head of Finance · International Services Provider, CH

"Finally a tool that grows with us — not one we outgrow."

Controller · Scale-Up, UK

IT, tax advisory and accounting. Everyone has questions. billbox has answers.

Share this section internally — so your colleagues know what billbox means for them: less effort, more control, no system change.

FOR YOUR STAKEHOLDERS
🖥
IT & Systems
No migration project.
No system change.
✓API-first — integration into your existing ERP in ~2 weeks, no ERP switch, no project risk.
✓Closed AI — no data leaves your firewalls.
✓ISO 27001 certified hosting, TLS & AES-256 encryption, exclusively EU & CH.
✓Role-based access management, Named-User Policy, 2FA, full access logging.
✓DPA, SLA and EDI authorisation — all legal foundations clearly regulated.
✓bbXML — automatically converts existing PDF invoices to XRechnung/ZUGFeRD, without any ERP change.
📊
Tax Advisory & Tax
Clean data.
No extra effort for your office.
✓Chart of accounts adopted 1:1 from accounting export, CSV or Excel — no rebuild required.
✓AI-powered tax code automation per posting line (DATEV, BMD, Sage etc.).
✓GoBD-compliant archiving: full audit trail, immutable after export, reversal document solution.
✓ZUGFeRD · XRechnung · Peppol fully supported — incoming and outgoing.
✓Country-specific tax rules for all EU countries + CH built in — no manual maintenance.
✓billbox Wallet (add-on) — mobile expense capture with AI-powered analysis; VAT allocation per item is posted correctly from the start.
📒
Accounting & Controlling
Fewer queries.
More control.
✓Automatic coding suggestions — set once, permanently remembered for that supplier.
✓Mandatory fields & validations prevent incorrect postings at the point of entry.
✓Cost centre visibility configurable per entity — no wrong entries, no follow-up queries.
✓Real-time view of open items, due dates and cash flow — no batch report.
✓Direct accounting software connection: no manual export, no upload, no intermediate step.
✓MATCH — automatic matching of invoice, purchase order and delivery note, incl. dunning and allocation.
✓TIS Integration — simplified payment execution directly from billbox, connected to your existing treasury infrastructure.
◎Zero Scan. Zero Entry. No document scanning, no manual data entry — billbox reads, recognises and processes fully automatically. Your accounting team reviews and approves.

30 minutes,
that change everything.

We show you billbox in your infrastructure – no strings attached.

Your Contact

Florian Beckmann

CEO & Founding Partner

Phone+41 44 2506070

Emailceo@billbox.com

Request a Demo
SCHNITTSTELLEN UND VERBÄNDE
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Dr. Roland Schaub, lic. phil. Rosa Käch,
lic. oec. Florian Beckmann

NAVIGATION
KOSTENFREI
E-RECHNUNGEN ERSTELLEN
KONTAKT

billbox AG
Limmatquai 58
CH-8001 Zürich

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