… billbox receives your invoices directly from the supplier ...
… precisely digitises every position ...
… and optimises your business partner management.
bills are beautiful
We accept your incoming bills - either digitally or in paper form -
check them and transfer each item formally standardized into your billbox.
The result: a unified overview of your entire business partner management in real time.
Our passion: saving you valuable time
We simplify and speed up your work processes. billbox converts your business partner management to a digital, mobile workflow with an easy-to-understand interface, taking care of everything from document handling and auditing to payment processing and accounting.
To ensure your independence, and consultation without compromise, we will always remain independent - but inclusive. You determine the shape and scope of our collaboration. Our solutions are scalable without limit from a minimum volume of 75 incoming invoices per month and can be used worldwide. They feature tried-and-tested interfaces to all relevant financial accounting, enterprise resource planning and archival systems and can be seamlessly integrated into your existing structures.
Accounting at the push of a button: item evaluations, purchase analyses, information about price differences, discounts, top suppliers and much more within seconds. Take action faster, negotiate better and enjoy being on top of the game, thanks to a comprehensive range of evaluation options.
Every bill like the other
Each incoming bill is digitised, processed in a uniform manner and then stored as a PDF. Because you and all stakeholders have unrestricted mobile access, you can choose at any time and from any location when a bill is released and processed.
Particularly helpful: instant statistics show you the history of individual items, the average price and price changes.
Payment at the touch of a button
Tedious manual bank transfers are now a thing of the past. Supplier payments and standardised payment notifications can be automated.
Additional benefit: emails with bills as attachments can be sent directly from billbox to suppliers or colleagues.
For the love of analysis
You can see the purchased quantities and prices of all items at any time online within the report. This enables you to detect price differences and calculate them without delay.
At any time, from anywhere, you have a connected team - from the clerk to the management. With protected logins, billbox offers flexible access to all invoices worldwide via any Internet-enabled device.
We're there for you
Your conversion to digital accounting requires individual consultation and suggestions for tailored solutions. That's why you'll have a personal account management team at your side all along the way.
What's more, our experienced support team is available with comprehensive know-how Monday to Friday from 8:00 to 18:00:
via phone +49 1805 2455269 or
Your security is a high priority
We ensure high security standards for your sensitive data:
1. By default, your data is protected by 256-bit encryption.
2. Access to billbox is secured by SSL encryption (the current standard for online banking).
3. You can control and restrict access by setting up individual accounts and user capabilities.
Trust but verify
The keen review by our expert support team means you benefit from fault-free business partner management. When we cannot verify details digitally, our experienced team checks whether all data is correct. Invalid bills are cleared by billbox directly with the supplier, both mathematically and fiscally.
Revision-proof backup and access monitoring
Our high security standards for your sensitive data:
1. Revision-proof filing: we create a self-sufficient, physical backup of all data and mirror it to a second server.
2. Access logging allows you to inspect the exact processing history.
3. Users must perform two-way authentication to gain access.
For more than ten years, billbox has been optimising its customers' business processes and offering flexible solutions to meet a wide range of needs - whether for one or more branches, nationally or internationally.
Moving over 70 restaurants in Germany, Austria, Switzerland and the UK to a central system was not an easy task. But billbox faced the challenge and successfully saw us through the test phase. After just two to three months, we were able to start it up at all locations and suddenly got full transparency. The targeted evaluation and comparison options to check all prices across all restaurants is really useful. Simply awesome!
The end-to-end solution takes every important component into account to deliver full cost transparency. billbox allows me to get a quick and full overview of all payments and costs, which I need in my position as CFO. Item evaluation, price alarms, reportings and inventory - I like it. Let’s be honest: trust is good, control is better. billbox makes that possible.
We were looking for a partner who could provide us with the most important components of a centralised accounting process from a single source. Since we receive donations to partly fund our work, absolute transparency is essential - and billbox delivers. In billbox we found a solution which is ready for the future and progressive - and saves us a lot of time.
Our billbox was set up and ready to go in just a few days, and after an on-site training session, we were off to the races. It's simple, intuitive and lets us concentrate on our core business: getting our guests drunk, pigged up and happy.
My main decision to go with billbox was due to the company's long-standing experience and independence. I wanted a reliable partner, one who I could be sure would not sell my data or pass it on to others. I’m certain that I'm in good hands.